On Thu, 8 May 2008 04:49:09 -0700 (PDT), Martin Brown
<|||newspam|||@nezumi.demon.co.uk> wrote:
>We have tried asking this question of our county council for guidance,
>but they did not know the answer. And I couldn't see any suitable
>guidance on Google or in the newsgroups. The main question is:
>
>How long should Parish Council Minutes be archived for as a minimum?
>
>We have them going back for over 10 years although the PC has existed
>for about 4 decades - and the location of the earlier minute books is
>not known. Arising from this there are subsidiary questions regarding
>access to the minute books that do exist in our custody.
>
>Does the present day PC have any liability for not being able to find
>the oldest minute books?
>Might they have been filed in some deep dark corner of county hall?
>
>Can a parishioner or other member of the public request to see all the
>PC minutes spanning several decades and expect to get an answer under
>the freedom of information act?
>
>Are we allowed to charge 10p per sheet for photocopying and ignore the
>request completely if it would take more than 2.5 man days to
>complete?
>
>Since Parish Councillors are volunteers and do not get paid what are
Do they not get paid like normal councillors?
>the accepted criteria that can be set to avoid unreasonable
>timewasting requests?
>
>Thanks for any enlightenment.
>
>Regards,
>Martin Brown
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