On May 8, 2:07=A0pm, "Peter Crosland" wrote:
> Martin Brown wrote:
> > We have tried asking this question of our county council for guidance,
> > but they did not know the answer. And I couldn't see any suitable
> > guidance on Google or in the newsgroups. The main question is:
>
> > How long should Parish Council Minutes be archived for as a minimum?
>
>
> As a general legal principle you need to keep the records for at least six=
> years.
OK. So that requirement at least is well satisfied.
> After that the appropriate thing would be to give them to the =A0county
> records office.
So it is worth a trip to look for the missing minute books there.
Thanks.
> The records are required to be open to inspection during
> normal office hours without charge.
This seems a rather onerous burden for unpaid volunteers with no
permanent offices or staff.
Does publication of the modern PC minutes on the Internet satifsy this
requirement adequately?
> AFAIK the parish council is supposed to
> have published an FOI scheme that includes a schedule of charges.
Is there a boilerplate template for this somewhere?
> The
> district council are usually the organisation to seek advice from rather
> than the County Council.
Thanks for a very helpful reply.
Regards,
Martin Brown |